Bid Co-ordinator and Graphic Designer
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About the job : This position will be based in the GSSC office in Mumbai and collaborate closely with the Bids, Contracts and Tenders Team at our head office in London. They will help produce high quality, persuasive and visually strong tenders, proposals, presentations and client-facing materials. The role combines practical bid co-ordination with graphic design, ensuring every submission is compliant, accurate, on-brand and delivered to deadline.
Key Responsibilities :
Bid co-ordination: from initial receipt through planning, production, review and approval
Tender co-ordination: review tender documents and identify submission requirements, deadlines, page limits, formatting instructions and required evidence
Content creation: format and design proposals, capability documents and presentations, case studies, CVs, organizational charts, infographics and supporting collateral
Graphic design : use Digital Content Creation tools such as Adobe InDesign to produce polished, structured and visually engaging bid documents. Use the wider Adobe Creative Suite, particularly Illustrator, Photoshop and Acrobat, to create graphics, edit images, prepare artwork and produce submission-ready PDFs.
Quality check and maintenance : proof-read documents for accuracy, consistency, branding, layout and compliance. Create and maintain proposal templates, style sheets, graphic libraries and reusable bid assets.
Stakeholder management : professionally follow-up with internal and external stakeholders on actions, maintain version control and keep submissions on schedule
Continuous improvement : support the development of interactive PDFs, including navigation, hyperlinks, buttons, embedded content and other digital features where appropriate. Work with the team to improve bid design, production methods and the overall quality of ACS submissions.
Educational Qualifications :
Bachelor’s degree in any discipline
Required Skills :
Excellent written and verbal communication skills in English
Proficiency in office software (MS Office and Google Workspace)
Advanced working knowledge of Adobe InDesign
Strong capability across Adobe Creative Suite, particularly Illustrator, Photoshop and Acrobat
Excellent document-layout, typography and visual-communication skills
Ability to interpret tender instructions and maintain submission compliance
Strong sense of visual design principles and meticulous attention to detail
Ability to organize multiple projects and manage fast-moving deadlines
Work Experience : Minimum of 3-5 years’ experience in producing bids, tenders or proposals in an international or professional-services environment. Proven experience in developing infographics, process diagrams, data visualizations and executive-level presentations.
Desirable : Experience in creating interactive PDFs, digital publications or multimedia proposal documents. Experience in building or administering bid microsites, landing pages, digital sales rooms or other secure online proposal environments.
Benefits : Mountfitchet Group offers you the opportunity to succeed in a dynamic yet friendly environment in which every day brings a new, exciting challenge. In addition, the company offers the following benefits:
Private health insurance upon successful completion of probationary period
22 days of holiday per year which increases with length of service
10 days of Indian public holidays in a year
Free breakfast in our on-site canteen
Company-funded fun and entertainment events
The Mountfitchet Group is a global aviation, travel and logistics services organization operating from 45 offices across 6 continents. The Mountfitchet Group currently consists of 5 principal brands:
Air Charter Service (ACS)
Voluxis
ACS Time Critical Services (TCS)
The Travel Division
ACS Leasing
Air Charter Service is the flagship company of the group and is the biggest aviation brokerage in the world.
The GSSC (Global Shared Services Center) is a centralized internal entity that houses non-sales functions (such as HR, IT, Marketing, Finance and others) under one roof to support the group’s business needs.